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Privacy Policy

Last updated: January 1, 2026

DentalTune ("DentalTune," "we," "us," or "our") provides website performance audits, optimization, and maintenance services to dental practices. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website or submit a request through our Free 10-Minute Mobile Audit form. This policy is intended to comply with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Information We Collect

When you submit a request through our Free 10-Minute Mobile Audit form, we collect:

  • Dentist / Practice Name — to identify your practice and personalize your audit report.
  • Email Address — to deliver your audit results and respond to your inquiry.
  • Current Website URL — to perform the technical speed and mobile-usability audit you requested.

We may also automatically collect standard web analytics data when you browse our site, such as pages visited, device and browser type, approximate location (city/region level), and referral source, through tools like Google Analytics.

2. How We Use Your Information

Information submitted through the audit form is used strictly to:

  • Perform and deliver the requested website audit and diagnostic report;
  • Communicate with you regarding your audit results and our website tune-up and maintenance services;
  • Respond to questions or follow-up requests you send us; and
  • Improve our internal processes and the quality of the audits we provide.

We do not use practice or contact information for any purpose beyond delivering and following up on the service you requested.

3. We Do Not Sell or Rent Your Information

DentalTune does not sell, rent, or trade your practice name, email address, website URL, or any other information you provide to third parties for their marketing purposes. We do not share your information with third parties except as described in this policy or as required by law.

4. Service Providers & Analytics

We may rely on trusted third-party service providers to help us operate our website and deliver our services — for example, website analytics providers, email delivery platforms, and hosting infrastructure. These providers only receive the information necessary to perform their function on our behalf and are not authorized to use it for any other purpose.

5. Data Retention

We retain audit request information for as long as necessary to deliver the audit, respond to related communications, and maintain reasonable business records, after which it is securely deleted or anonymized unless a longer retention period is required by law.

6. Security

We take reasonable administrative, technical, and physical measures designed to protect the information you share with us from unauthorized access, disclosure, alteration, or destruction. No method of transmission or storage over the internet is completely secure, and we cannot guarantee absolute security.

7. Your Rights

Under PIPEDA and applicable provincial privacy laws, you have the right to access the personal information we hold about you, request corrections, and withdraw consent to our continued use of your information (subject to legal or contractual restrictions). To exercise any of these rights, contact us using the details below.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The "Last updated" date above indicates when this policy was last revised.

9. Contact Us

If you have questions about this Privacy Policy or how we handle your information, contact us at hello@dentaltune.ca.